Getting a permit fast feels like a huge win. And it is! But, a fast permit doesn’t guarantee a successful project. This might sound counterintuitive, especially if you’re a contractor, architect, or developer used to working under pressure. The industry moves fast. Timelines are aggressive. And securing that initial building permit often feels like crossing the finish line.

We get it. But it’s not. It’s a critical milestone and the starting point towards your CO.

If your end goal is to open the doors of a fully operational, code-compliant space, then you need to shift your focus from just getting permits to securing your Certificate of Occupancy (CO), on time and without surprises.

Why Fast Permits Are Only Half the Battle

At PermitUsNow, we’ve helped thousands of clients get building permits fast. We understand the urgency. Every day of delay means lost revenue, extended project timelines, and frustrated project owners.

But we’ve also seen something alarming: Projects that start on time but finish late because no one planned for the CO.

Think of the building permit as permission to start the race. But the CO? That’s the medal at the finish line. Without it, you’re not opening. You’re not turning over an operating space. You’re not making money and your client is not happy.

And yet, too many teams make this mistake…

The Most Common (and Costly) Mistake We See

Here’s the scenario we see play out over and over again:

• The team celebrates getting the permit.
• Construction begins.
• Focus shifts entirely to build-out.
• Weeks before opening, someone says: “Wait, do we have everything we need for the CO?”

By then, it’s too late.

Final inspections get delayed. Fire safety reviews take longer than expected. Documentation is missing. And suddenly, what looked like a clean finish becomes a bottleneck.

That delay costs you time, money, and trust with stakeholders.

What Is a Certificate of Occupancy (CO), and Why Should You Care?

For anyone new to development or construction, the Certificate of Occupancy is the document issued by your local authority that says:

• The building is safe
• It meets all code requirements
• You can legally occupy and operate in the space

You need this before you can officially open doors, accept customers, move in tenants, or start business operations.

No CO = No grand opening.

4 Strategies to Ensure a Smooth CO Process (and Open On Time)

Want to avoid the stress of last-minute scrambles? Here’s how to set your project up for success from day one.

1. Start With the CO in Mind

Most people plan projects from start to finish.

Smart builders plan them from finish to start.

Set your target open date, then build your project schedule backward. What inspections need to be done? What approvals will take time? Who needs to sign off?

Reverse engineering your timeline helps you catch risks early.

2. Bring Your Permit Expeditor in Early

Think of your expeditor as more than a form-filler. At Permit Us Now, we help clients think beyond the permit – and that makes a huge difference in project outcomes.

When brought in early, we can:

• Flag red tape that will slow down your CO
• Coordinate with agencies to smooth inspections
• Ensure your documentation is airtight

Too often, we’re called in late to fix a crisis that could’ve been prevented upfront.

3. Align All Stakeholders on CO Strategy

Your contractor is focused on build quality.

Your architect is focused on design.

Your owner’s rep is focused on budget.

But who is focused on opening day readiness?

If there’s no alignment around the CO, your team may be moving fast—but not together. That disconnect leads to missed handoffs, inspection failures, and finger-pointing.

Fix it by scheduling a pre-construction meeting that includes:

• A CO checklist
• Inspection timelines
• Roles and responsibilities

4. Track Dependencies Like a Hawk

Here’s where most teams get burned: They assume final inspections will “just happen.”

Spoiler: they won’t.

There’s a sequence. One approval may require another to happen first. Utility sign-offs, fire alarms, mechanical testing, ADA compliance—these aren’t just checkboxes.

They’re dependencies.

Use a project management tool to track:

• Who owns each inspection
• What paperwork is needed
• The expected inspection window
• Follow-ups and confirmation

Make it someone’s job to keep this moving. Otherwise, it won’t.

Fast Permits Don’t Open Buildings — Certificates of Occupancy Do

I’ve seen teams spend six months building a beautiful space—only to sit on the sidelines for another two months because they didn’t prep for occupancy.

That’s not just frustrating. It’s expensive.

Imagine paying for:

• Extended GC contracts
• Idle equipment
• Extra rent or holding costs
• Missed launch windows

All because someone didn’t plan for the final step.

Don’t let that be your project.

At PermitUsNow, we don’t just get you to the starting line. we help you cross the finish line. Because your win is our win.

Want Help Avoiding CO Delays?

Call us at 1-844-PERMIT-4 or get a quote here.

We’ll walk you through exactly what your jurisdiction requires—and help you open on time, the first time.

Helen Callier, Founder and CEO, Permit Us Now

permitusnow.com